Five Reasons Why You Should Utilize PDF Files for Your Business

by Ethan More
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The PDF (Portable File Format) was developed in the late 1990s, the intention was to create a stable format for files to make document sharing process easy across different operating systems and computers. Nowadays PDF has come to become the most commonly used file format across the world, especially in companies. Client invoices, customer records important memos, every kind of business document are distributed in the form of PDF files. PDF keeps the file’s quality and shows the file to the person receiving it in the way it was designed to be read.

Here Ver sitio web to know a few of the most compelling reasons why you should consider making PDFs element of your business.

1. It runs on All Operating Systems:

PDF files are viewable across all major operating systems. Whatever the device uses PC or Mac or mobile operating systems such as Android or iOS and iOS, the recipient won’t have any issues when viewing the file. This means that PDF is the most secure format you can send your files to multiple recipients without having to worry about compatibility of the operating system they are using. The cross-platform compatibility is an excellent reason to use PDF when you need to send documents for business.

2. Maintains Format of Document:

One of the challenges that you could encounter with different file formats is that their formatting can change when you transfer them between computers the next. The format of the document could appear different on different computers. This could cause confusion or make a negative impression for your client. If you use a pdf format, it is possible to be confident that the file format will appear exactly the same as when you have laid it out. This feature is particularly beneficial when the files are printed.

3. Files are protected with a password:

No matter the size of business you manage regardless of the size of your company, you’re likely to deal with sensitive customer or confidential data. It is possible to secure PDF files using the use of a password. This is especially useful in cases where you don’t wish the information to be copied out of your documents. It is impossible for anyone to access the files unless they know the password. This is a way to stop anyone who is not authorized from accessing your documents. SodaPDF is a trusted software that can create PDF documents. It also lets you to convert files in other formats into PDF.

4. PDF Files can be substantially compressed:

A document that is 1000 kilobytes can be compressed down to 28-30 kilobytes after you convert it into PDF format. A digital document can be compressed to 25% more than its actual size after conversion to PDF format. As an example, you could convert a word document that is 20 megabytes to a 5-kilobyte PDF file. The reduction in size makes PDF documents easy to download and then upload to various computers using the intranet or on the internet. In this way, PDF files can help enhance the efficiency of your company.

5. It is easy to integrate non-text elements:

PDF does not only allow you to make effective documents in text but also lets you include non-text elements such as hyperlinks, images, and so on. This allows you to design visually appealing layouts using an appropriate format. You can include hyperlinks that direct users to the desired websites within his browser when he clicks these hyperlinks in a PDF document.

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